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Landing a job as an Executive Assistant can be quite competitive as companies are looking for people with strong organisational and communication skills. They usually want candidates with relevant experience, either from previous administrative support roles or direct experience as an executive assistant. The ability to multitask, technical proficiency with office software, and professionalism and discretion are also key.
A well-written cover letter can really boost your chances of being hired. It helps you make a strong first impression and highlights why you’re the right person for the job. You can highlight your specific skills and experience that match the job requirements and show that you’ve done your homework on the company. Personalising your cover letter by addressing the hiring manager by name and mentioning the specific role can make you stand out. A polished cover letter reflects your attention to detail and professionalism, making you a more attractive candidate. Start by reviewing some example cover letters to get an idea of what to include.
Executive Assistant Cover Letter Sample
Personalising your cover letter, highlighting your relevant experience, emphasising key skills, keeping it concise, and making sure it’s free of grammatical and spelling mistakes may seem like a challenge at first. But with the right help, you can create the perfect cover letter in minutes. Our cover letter templates and advice will make the whole process easy and intuitive.
Jasmine Thomas
18 Jamieson Walk
Glasgow G12 1KJ
+449876654321
Jasmine.Thomas@example.com
Jul 25, 2024
Elana Walls
Spodexo
Glasgow G12 1UL
jobs@spodexo.co.uk
Dear Ms Walls,
I am delighted to apply for the Executive Assistant role at Spodexo. With five years of dynamic and results-oriented experience in providing high-level administrative support, I am excited about the opportunity to bring my skills and passion to your innovative team.
As Executive Assistant, I have developed expertise in managing complex calendars, coordinating travel and producing detailed reports. My strong organisational skills and ability to juggle multiple tasks efficiently have been instrumental in ensuring seamless operations. I pride myself on being a key liaison between executives and internal/external contacts, fostering effective communication and collaboration.
I am excited to join Spodexo because of your commitment to innovation and excellence. I look forward to contributing to your team by utilising my communication, multi-tasking and organisational skills. I am particularly attracted to Spodexo’s forward-thinking approach and am confident that my background and enthusiasm will be a perfect match for your goals.
I have attached my CV for your review and would welcome the opportunity to discuss how my experience and skills can benefit your team. Thank you for considering my application. I look forward to the opportunity to contribute to your outstanding team.
Sincerely,
Jasmine Thomas
Executive Assistant Cover Letter Template
How to Write an Executive Assistant Cover Letter
Write an executive assistant cover letter that effectively demonstrates your suitability for the role. Highlight your qualifications, skills and notable achievements to make yourself stand out. Use this opportunity to showcase your excellent communication skills and emphasise what you can bring to the role.
Your executive assistant cover letter step-by-step:
Step 1: Start with Research
Before you get to writing your cover letter for an executive assistant role, take some time to look at examples of cover letters for similar positions. These samples will give you an idea of the structure, tone and content that are effective. You’ll see how other candidates have highlighted their skills and experience, which can help you find the best way to present your own qualifications.
Step 2: Add Personal Information
Start your cover letter by adding your personal information at the top. This should include your name, address, email and telephone number. Immediately below your contact details, include the current date.
Next, write the company’s contact details. This should include the recruiter’s name, company name, address and email address. If you’re not sure of the recruiter’s name, it’s fine to just include the company details.
Colleen James
217C Fairey Street
Birmingham B45 8GWA
+449877654321
colleen.james@example.co.uk
Jul 25, 2024
Owen Glen
Stardust
Birmingham B2 9TG
owen.glen@example.co.uk
Step 3: Address the Reader
To start your letter on a professional note, open with a formal greeting. Address it directly to the person reviewing your application, using their name if it’s mentioned in the job posting. If you’re unsure who is responsible for the hiring process, use a generic yet polite and professional greeting like “Dear Hiring Manager” or “Dear Hiring Team.” Avoid using outdated greetings such as “To Whom It May Concern,” as this can come across as impersonal and indicates that you may not be up to date with current trends.
Dear Mr Glen,
OR
Dear Hiring Team,
Step 4: Present Yourself
The purpose of a cover letter is to convince the recruiter that you are the right person for the job. You only have a few words to make a persuasive pitch, so get started. The first paragraph is your chance to introduce yourself. Clearly state the job you’re applying for and what makes you qualified. Give a brief overview of your current role or background, focusing on experience. This is your opportunity to make a strong start and a positive first impression.
As an experienced Executive Assistant, I was thrilled to see your opening for this role at Stardust. After thoroughly reviewing the position requirements, I am confident that my skills and background make me an excellent fit for your team.
OR
I am writing to express my enthusiasm for the Executive Assistant position at Execteam. With five years of dedicated experience providing high-level administrative support, I am excited about the opportunity to contribute my skills and expertise to your innovative team.
Step 5: Show Why You
In the next paragraph or two of your cover letter, focus on highlighting your strengths and explaining why you’re the perfect person for the job. Mention skills and experience that are relevant to the Executive Assistant role, such as organisational skills, communication, project management and knowledge of office software. Use specific examples and tangible achievements from your previous roles to demonstrate your abilities and make a compelling case for your candidacy.
In my current role as an Executive Assistant, I apply my keen eye for detail and methodical approach to help our team deliver exceptional results. I am well-versed in calendar management, travel coordination, and preparing comprehensive reports.
Through adept application of communication and multitasking, I enjoy collaborating across all levels to ensure alignment and efficiency within the team. I have successfully managed complex schedules, coordinated high-profile meetings, and handled confidential information with the utmost discretion. My proactive approach and ability to anticipate the needs of executives have been instrumental in the seamless execution of daily operations.
OR
In my current role as Executive Assistant, I have developed a reputation for exceptional organisational skills and attention to detail. I manage complex calendars, coordinate extensive travel arrangements and produce comprehensive reports that are vital to the smooth running of our executive team.
I also streamlined our travel booking process, reducing costs by 15% while maintaining high service standards. My initiative in creating a digital filing system significantly reduced document retrieval times by 40%, improving overall office efficiency. These tangible achievements reflect my ability to deliver measurable improvements and contribute to the success of the organisation.
Step 6: Close with Confidence
Use the last paragraph of your letter to reiterate your enthusiasm and commitment to the role. Briefly summarise your qualifications and refer to the attached CV. Politely express your interest in discussing your application further during an interview. Don’t forget to thank the recruiter for their time and consideration.
Finally, end your letter with a formal closing to maintain a professional impression. If you have addressed your letter to a specific person (e.g. “Dear Ms Wells”), use “Yours sincerely” at the end. If you are writing to a more general audience (e.g. “Dear Hiring Team”), use “Yours faithfully”.
I would welcome the opportunity to further discuss how my skills and proficiencies in project management, communication, and organisational development could be of value to Stardust. My CV is enclosed for your review, and I am eager to elaborate on how I can contribute to your esteemed company.
Sincerely,
Colleen James
OR
Enclosed is my CV, which provides further details about my qualifications and achievements. I am confident that my background and enthusiasm align perfectly with the goals of Execteam, and I am eager to contribute my expertise to your team. I would welcome the chance to discuss my application during an interview. Thank you for your time and consideration.
Yours sincerely,
Colleen James
Step 7: Ensure Right Presentation
It’s not just about the content; the format of your cover letter is just as important. To make sure it looks professional, use a standard font like Arial, Times New Roman, or Calibri, with a font size between 10 and 12 points. Keep the spacing the same and use 1-inch margins to make the letter easy to read. Finally, proofread your letter thoroughly for any grammar or spelling mistakes before sending it off. As an Executive Assistant, attention to detail is crucial, so submitting a letter with errors would be a significant misstep.
Effective Executive Assistant Application
Give yourself the best chance of getting hired by putting together a great set of application documents. Combine a strong cover letter for an Executive Assistant role with a CV that shows off your professional skills and catches the eye of recruiters. This shows you’re detail-oriented and professional, which makes you stand out and shows you’re ready for the next Executive Assistant role.
Frequently Asked Questions About an Executive Assistant Cover Letter
What should an Executive Assistant cover letter say?
Your Executive Assistant cover letter should show off your relevant skills, experience and achievements, so the recruiter knows you’re a strong candidate for the role. Mention your organisational abilities, communication skills, and any specific accomplishments in previous roles that show you can manage executive schedules, coordinate travel, and handle confidential information. Make sure you tailor your cover letter to the job description. Explain why you’re interested in the position and how your background fits with what the company needs.
How do you introduce yourself as an Executive Assistant?
When you’re introducing yourself as an executive assistant candidate, make sure you clearly state your relevant experience and qualifications. Focus on the skills you have that are relevant to the job, like organisation, communication and multitasking. Mention your experience in managing executive schedules, coordinating travel, and handling confidential information. Showcase your achievements and how they fit with the job requirements, and let them know you’re excited about the role and the company. This shows you’re a well-rounded candidate who can handle the demands of the job.
How long should a cover letter for an Executive Assistant be?
A cover letter for an Executive Assistant should be concise and to the point, ideally no longer than one page. Aim for three to four paragraphs that clearly outline your qualifications, relevant experience, and enthusiasm for the role. Be sure to include specific examples of your accomplishments and skills, and end with a strong closing statement expressing your interest in discussing your application further.
Step Up Your Executive Assistant Career
Use our online cover letter builder to quickly create a personalised letter that, along with a well-crafted CV, will help you advance in your career. Our tool is incredibly user-friendly, allowing you to easily edit and download your customised cover letter before you send it to potential employers. With our cover letter and CV builder, you can ensure your application stands out, showcasing your qualifications and enthusiasm effectively.
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