You might be wondering: How do I write an administrator CV that stands out from the competition? Don’t worry—we’ve got you covered. We offer a range of valuable resources, including professional administration CV examples and easy-to-follow guides to make the process simple.

In the following sections, we’ll guide you through everything you need to know about writing an administration CV, including:

  • Administrator CV sample
  • Administrator CV templates
  • The best format for your administration CV
  • How to write a compelling CV for an administrator role
  • Top dos and don’ts for administrator CV writing

With our expert tips, you’ll be well-equipped to create a professional CV that helps you land your ideal administration role.

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    Administrator CV sample

    admin cv sample

    AIDEN LEONARD

    11 Guild Street
    London, N19 0NB
    07912345678
    aidenleonard@example-example.co.uk

    PROFESSIONAL SUMMARY

    Meticulous Administrator, excellent at juggling multiple tasks and working under pressure. Broad industry experience includes Healthcare and Legal.

    WORK HISTORY

    01/2019 – Current
    Administrator
    PwC – London

    • Analysed departmental documents for appropriate distribution and filing.
    • Performed initial client assessment and analysis to begin the research process.
    • Assisted various business groups with document organisation and dissemination during acquisitions.
    • Supported Senior Lawyer in improving operations and resolving issues to deliver top-notch customer service.

    09/2014 – 12/2018
    Administrative Assistant
    Barchester Healthcare – London

    • Managed incoming and outgoing calls for busy medical office.
    • Organised files, developed spreadsheets, faxed reports and scanned documents.
    • Coordinated itinerary and scheduled appointments with 100% accuracy.
    • Received and screened high volume of internal and external communications, including email and mail.
    • Managed and controlled office supply inventory to ensure timely ordering or requisition of depleted or low-level stock.

    SKILLS

    • Extremely organised
    • Time management
    • Client assessment and analysis
    • Process implementation
    • Data management
    • Strong verbal communication
    • Microsoft Office
    • Scheduling

    EDUCATION

    2014
    NVQ Level 3: Business Administration
    Leyton College – London

    2012
    GCSE
    Kelmscott Secondary School     – London

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    Administrator CV templates

    Creating the perfect administrator CV doesn’t have to be a challenge. Our pre-designed administrator CV templates are here to help you craft a professional, impactful CV that highlights your skills and experience, giving you a strong advantage in landing your next role.

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    Which format should you use for an administration CV?

    To make a strong first impression, it’s essential to present your skills and experience in a clear, professional manner. But how can you achieve that within a single page? The key lies in selecting the right CV format. A well-organised CV not only makes your information easy to follow but also creates a positive visual impression, which is crucial for grabbing the attention of hiring managers.

    While there are various formats, we recommend two main options for an administrator CV: the reverse-chronological CV and the skills-based CV.

    The reverse-chronological CV is often the best choice for administrator roles. This format highlights your work history, starting with your most recent position and working backwards. It’s perfect for showcasing your career progression in administrative positions, making it easy for employers to see your experience.

    Alternatively, a skills-based CV focuses on your transferable skills, such as “organisation,” “time management,” and “communication.” This format is particularly useful if you’re new to the administration field or lack direct work experience. By emphasising your strengths rather than specific job titles, it helps demonstrate your potential to succeed in an administrative role.

    Here are some additional tips to keep in mind when creating your administrator CV:

    • Keep your CV to one or two pages maximum
    • Use a professional font, such as Arial, Helvetica, or Times New Roman
    • Improve readability with clear headings, sections, and bullet points
    • Maintain a formal and polite tone throughout
    • Save and send your CV as a PDF unless otherwise requested
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    How to write an administrator CV step by step

    Once you’ve chosen the right CV format, it’s time to focus on the key details that will make your administrating CV stand out. The following sections will guide you through each step, from adding your contact information to showcasing your work experience and education. By the end, you’ll have a clear understanding of how to create a CV that sets you apart from the rest.

    Here’s what we’ll cover:

    How to add contact details to your administration CV

    It may seem simple, but some candidates forget to include their most current contact details at the top of their CVs, which can result in missed opportunities.

    To ensure employers can easily reach you, double-check that all your contact information is accurate before submitting your application. For better visibility, consider using a slightly larger or bolder font in this section. Be sure to include the following details:

    • Full name – both your first name and surname
    • Location – simply the city or country where you’re based (mention if you’re willing to relocate)
    • Phone number – provide the best number to contact you
    • Email address – use a professional, work-appropriate email address

    Example of a correctly formatted contact section

    AIDEN LEONARD
    11 Guild Street
    London, N19 0NB
    07912345678
    aidenleonard@example-example.co.uk

    Create a strong personal statement for your administrator CV

    A compelling personal statement is an excellent way to begin your administrator CV and make an immediate impact. This concise section, typically just three to four sentences, allows you to highlight your relevant experience, key administrative skills, and what you can bring to the role.

    Your personal statement should summarise your career so far, focusing on your strengths and how they align with the employer’s needs. Emphasise skills like organisational abilities, attention to detail, time management, and proficiency with office systems and software. Tailor it to the specific job description, mentioning any qualities the employer seeks.

    Here’s what to keep in mind when crafting your personal statement:

    • Keep it concise—around 50 words or 3 to 4 sentences.
    • Highlight your strengths in organisation, communication, and time management.
    • Refer to key job requirements from the description and include a few in your statement.
    • Include at least one relevant metric or achievement (e.g. “Improved office efficiency, reducing administrative delays by 20%”).

    Example of an administration personal statement

    Experienced administrator with over five years of expertise in optimising office operations and supporting teams. Successfully managed scheduling for a team of 15, improving time efficiency by 30%. Skilled in record-keeping, coordinating meetings, and managing office supplies. Eager to bring my organisational and communication skills to a dynamic administrative role.

    OR

    Proactive administrator with a track record of increasing office productivity by 24% through effective process enhancements. Managed customer inquiries, handled high-volume correspondence, and supported senior executives in a fast-paced environment. Known for excellent time management and multitasking abilities. Seeking to apply my skills in office management and client support to contribute to your team’s success.

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    Add your work experience to your CV

    Work experience is a key factor in the hiring decision process, especially for administrative roles where organisation and efficiency are essential. Employers favour candidates with proven experience, as they often require less training and can adapt quickly. For your administration CV, list your current and past roles in reverse-chronological order, outlining three to four key responsibilities for each position.

    If you’re unsure whether a job should be included, ask yourself: Is this experience recent and relevant? For example, it’s unnecessary to include a role from several years ago if it no longer aligns with your current skill set. Similarly, omit roles that don’t highlight transferable administrative skills unless they’re relevant to the position you’re applying for.

    To format this section effectively, include:

    • Job title
    • Company name
    • Company location
    • Employment start and end dates
    • Key responsibilities

    Where possible, provide specific examples and metrics to demonstrate the impact of your work. For instance, instead of saying “handled office correspondence,” you could say “managed daily office correspondence, processing over 50 emails daily.” Using numbers or specific results, you make your CV more compelling and show potential employers the tangible value you could bring. Employers are more likely to be impressed by measurable achievements.

    Lastly, try to cover a broad range of duties to showcase your entire skill set. If you’ve mentioned “answering calls” in one role, try highlighting other administrative tasks, such as “managing office supplies” or “preparing reports” in another. Use action verbs like “organised,” “coordinated,” and “processed” to make your experience sound more results-driven. These specifics will help you create a more robust CV.

    Example of work experience for an admin CV

    Administrative Assistant
    ABC Corp, London | March 2021 – Present

    • Manage office correspondence, processing an average of 50 emails daily, ensuring timely responses and prioritising urgent matters.
    • Coordinate meeting schedules and appointments for a team of 10 professionals, including booking travel and preparing meeting materials.
    • Oversee office supply inventory, ensuring all materials are stocked and budgets are adhered to. Reduced office supply costs by 15% through proactive supplier negotiations.

    Office Administrator
    Freestanding, Manchester | June 2019 – February 2021

    • Handled all incoming phone calls and in-person inquiries, providing prompt assistance to an average of 30 visitors and callers per day.
    • Organised and maintained filing systems, reducing document retrieval time by 25%.
    • Supported HR with onboarding processes, including scheduling interviews and preparing new hire documentation for over 15 new employees.

    Key skills for your administrator CV

    When hiring managers review CVs, they often go straight to the skills section to quickly assess whether you meet the job requirements. This section is also essential for passing through Applicant Tracking Systems (ATS), which filter CVs based on relevant keywords. We recommend listing 6-8 essential skills to make the most impact, ensuring a balance between hard (technical) skills and soft (personal) skills.

    Hard skills are job-specific technical abilities that you gain through training or experience. Examples include “managing office databases,” “scheduling meetings,” or “proficiency with office software like Microsoft Excel or Google Suite.”

    Soft skills, on the other hand, are personal qualities that help you succeed in a professional environment. These might include “strong communication,” “attention to detail,” “problem-solving,” and “time management.”

    Our key advice? Both sets of skills are essential. While technical proficiency is crucial, soft skills such as communication and organisation are just as important. To get you started, here are some skills you might consider including on your administrator CV:

    Essential skills for administration

    • Office administration and clerical support
    • Appointment scheduling and calendar management
    • Record-keeping and document filing systems
    • Data entry and database management

    Desirable traits

    • Strong communication and interpersonal skills
    • Time management and prioritisation
    • Attention to detail and accuracy
    • Problem-solving and critical thinking

    Education essentials for your administrator CV

    Your education is a key component of your administrator CV, helping to demonstrate the foundational knowledge and skills you bring to the role. The education section allows you to highlight relevant qualifications that set you apart from other candidates.

    When including education on your CV, make sure to focus on qualifications that directly relate to the role you’re applying for. If you’ve completed a degree or training in administration, business management, or information technology, these are highly relevant and should be showcased. You don’t need to list qualifications that aren’t directly applicable to the job, especially if they’re outdated.

    Keep your education section concise by avoiding unnecessary details, such as poor grades or incomplete courses, unless they demonstrate perseverance or provide transferable skills that could benefit the role. For most administrator positions, a strong secondary education (like GCSEs or equivalent) is often sufficient. Still, additional certifications, such as Microsoft Office Specialist (MOS) or the Certified Administrative Professional (CAP), can give you an advantage.

    Here’s what to include:

    • The name of the school, college, or university where you studied
    • Start and end dates of your study
    • The subjects or courses you studied
    • The level of qualification (e.g., diploma, A-levels, degree)
    • The result of your qualification (optional, but it’s worth including if it’s a strong grade)

    Example of an education section for a CV

    University of Manchester | September 2019 – June 2022
    Bachelor of Arts in Business Administration

    • Graduated with Upper Second-Class Honours (2:1)
      Relevant Coursework: Office Management, Organisational
    • Behaviour, Strategic Planning

    Greenwich College | September 2017 – June 2019
    A-Level Subjects: Business Studies (A), Economics (B), ICT (C)

    Top dos and don’ts for an adminstration CV

    Do

    • DO tailor your CV to the job description

      A common mistake many candidates make is sending the same CV to multiple employers without adjusting it to the specific role. Take the time to customise your CV for each application. Use relevant keywords from the job description and align your skills and experience with the specific requirements of the role. This also helps you get past Applicant Tracking Systems (ATS).

    • DO try to include metrics

      Metrics can make your CV stand out. Whether it’s the number of clients served, the volume of calls handled, or improvements to office efficiency, showcasing your achievements with numbers adds weight to your experience and proves your effectiveness in past roles.

    Don’t

    • DON’T include irrelevant personal information

      While it’s essential to include your contact information, avoid adding unnecessary personal details such as your age, marital status, or a photo (unless specifically requested). Stick to what’s relevant to the role and your professional qualifications.

    • DON’T overlook proofreading

      Typos or grammatical mistakes can create a negative impression. Before submitting your CV, double-check for spelling and grammar errors. Use tools like Grammarly, or ask someone else to review it. A polished CV reflects your attention to detail, an important trait for any administrator.

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    Your administration CV questions answered

    How can I tailor my CV for different job applications?

    To tailor your CV, adjust the skills and experiences you highlight based on the specific job description. If the role focuses on customer service, emphasise your communication and problem-solving abilities. If it’s more administrative, highlight your organisational skills and proficiency with office software.

    Can I include voluntary work or unpaid experience in my CV?

    Absolutely! If you’ve done relevant voluntary work, it can add significant value to your CV, especially if you’re transitioning into administration from another field or are light on paid experience. Just make sure to emphasise the skills you used and how they relate to the job you’re applying for, such as “Assisted in event planning and administrative tasks for a local charity, coordinating schedules for over 30 volunteers.”

    How can I make my CV stand out for an administrative role?

    To make your CV stand out, focus on quantifying your achievements and highlighting specific administrative skills that align with the role you’re applying for. Use action verbs to describe your accomplishments and show measurable impact where possible. For example, “Implemented a new filing system that improved document retrieval time by 40%.” Adding metrics makes your CV more compelling and gives employers a clear idea of your contributions.

    What should I do if I don’t have much work experience in administration?

    If you’re new to administration, focus on transferable skills from previous roles, such as customer service, time management, and communication. Volunteering or internships are also excellent ways to gain experience. Highlight relevant coursework or certifications as well. For example, “Completed an internship where I assisted in office administration tasks, gaining hands-on experience with office software and data entry.”

    Should I include references on my administrator CV?

    References are typically not required on your CV unless specified by the employer. However, you can add a line that says “References available upon request” at the end of your CV. Only include references if the job listing specifically asks for them or if you have strong professional references that can vouch for your abilities.

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    Create your new administrator CV today

    We’re here to help you create a standout CV that meets high standards, all in just a few easy steps. Start by exploring a range of CV examples, ready-to-use templates, and expert writing tips designed to guide you. Once you’ve found the perfect inspiration, use our intuitive CV builder to create a personalised document highlighting your unique skills and experience.

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