An administration CV serves as your initial point of contact with potential employers, setting the tone and making a crucial first impression. In administration, where skills like organisation, communication, and proficiency in office software are essential, a well-crafted CV not only highlights your qualifications and experience that are directly relevant to the job requirements but also meticulously organises your professional history to showcase your suitability for the role.

If you aim to make a strong first impression, we are here to help. Discover our CV examples from the administration industry, explore easy-to-personalise templates, and find invaluable recruitment tips tailored to the administration sector.

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    Admin CV examples

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    Admin CV templates

    An administration CV can vary based on your level of experience. Whether you’re just starting or have years of expertise in the field, it’s crucial to tailor your CV to reflect your skills and career stage. Below are administration-related CV templates, ranging from entry-level to senior roles, each showing how to highlight your qualifications and experience at every career stage.

    Administration CV template with no experience

    Create my CVadmin cv sample

    If you are just starting out in administration, your CV is likely to focus on educational achievements, internships and any relevant courses or projects that demonstrate relevant skills. As your direct experience in administration may be limited, make sure to highlight transferable skills such as organisation, communication, and technology proficiency.

    Your CV can also highlight soft skills, volunteering, and extracurricular activities to show potential and work ethic.

    Administration CV template for mid-career level

    Create my CVuk admin cv

    Administration CV examples for mid-level careers will showcase specific administrative skills acquired through work experience. Your CV should describe roles and responsibilities from previous jobs in more detail, highlighting achievements such as streamlining office processes, managing schedules effectively or reducing costs through efficient vendor management.

    Professionals at this level often begin to specialise in areas such as HR administration, financial administration or operations, and their CV should reflect this growing knowledge.

    Administration CV template for senior-level

    Create my CVuk administrative cv

    If you already have extensive work experience, your senior-level CV should focus on leadership experience and significant achievements that have had a measurable impact on the organisation. You may include leading large-scale projects, implementing new systems or making key changes in the administration department.

    An administration CV at this level should also demonstrate a high degree of strategic thinking and decision-making ability. 

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    View our extensive selection of admin CV templates and find the right one for your career.

    How to write an admin CV step by step

    This guide will show you how to create a CV showcasing your administration strengths. From personal details to work experience, we’ll explain what to include and how to present it in a way that grabs the attention of recruiters

    administration CV templates

    STEP 1

    Write your personal statement

    Your personal statement is a key component of your administration CV, offering you the chance to make a strong first impression. Keep it concise – around two to four sentences – and focus on your core strengths, qualifications, and enthusiasm for the role. Tailor this section to the specific job you’re applying for, emphasising relevant skills, experience, and what makes you stand out from other candidates.

    Example 1: Entry-level administrative assistant

    A highly organised and detail-oriented individual with strong communication skills and a passion for providing efficient office support. Experienced in managing calendars, organising meetings, and handling general administrative tasks. Ready to contribute my proactive attitude and enthusiasm for problem-solving in an administrative role.

    OR

    Example 2: Senior executive assistant

    An experienced executive assistant with over 8 years of supporting high-level executives and managing complex schedules. Skilled in coordinating meetings, handling confidential information, and streamlining office operations to improve efficiency. Looking to bring my expertise in executive support and team management to a fast-paced environment.

    STEP 2

    List your work experience

    Presenting work experience in your CV is about effectively showing your career path, highlighting key responsibilities and significant achievements. When writing an administrative CV, you should detail the key tasks you performed and your impact in each role. Use a chronological order, starting with your most recent experience and be sure to provide details such as:

    • Job title
    • Company name
    • Location
    • Dates of employment
    • Key responsibilities and achievements

    Tip: Where possible, quantify your contributions – for example, through improved efficiency, cost savings, or product enhancements – to highlight the impact you’ve made.

    Example of work experience for an office manager:

    Office Manager
    City Finance Group, Birmingham
    September 2018 – December 2025

    • Oversaw a team of 15 administrative staff, fostering a culture of high performance and teamwork.
    • Implemented cost-cutting measures that reduced office expenses by 20% annually.
    • Developed training programs for junior staff, improving retention rates and enhancing team skills.

    Senior Admin Assistant
    Financial Solutions Ltd., Birmingham
    March 2016 – August 2018

    • Provided comprehensive administrative support to senior management, including calendar management, travel arrangements, and meeting coordination.
    • Acted as a liaison between different departments, facilitating seamless communication and workflow.
    • Implemented new filing systems and digital tools to streamline document management processes, improving efficiency and productivity.
    STEP 3

    Highlight your admin skills

    The skills section of your administration CV is crucial for showcasing both your technical and interpersonal abilities. While hard skills such as proficiency in office software, scheduling tools, and data management systems are essential, it’s just as important to highlight your transferable soft skills. Strong communication, organisational skills, attention to detail, and the ability to work well in a team are vital for efficiently managing administrative tasks and supporting office functions.

    Example of skills for an administration CV:

    Hard skills:

    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    • Experienced with office management software (e.g., Google Workspace, Trello)
    • Strong knowledge of data entry, database management, and filing systems
    • Proficient in scheduling and calendar management tools (e.g., Microsoft Outlook, Google Calendar)
    • Experienced in bookkeeping, invoicing, and budgeting
    • Familiar with customer relationship management (CRM) software (e.g., Salesforce, HubSpot)
    • Capable of handling confidential information and adhering to data protection policies

    Soft skills:

    • Exceptional communication skills, with the ability to interact effectively with clients, staff, and external stakeholders
    • Highly organised with strong time management skills, ensuring deadlines are met and office operations run smoothly
    • Detail-oriented, ensuring accuracy in documentation and correspondence
    • Strong multitasking abilities, managing multiple administrative tasks simultaneously
    • Problem-solving skills, with the ability to resolve issues efficiently and proactively
    • Collaborative team player, supporting colleagues and contributing to a positive office environment

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    STEP 4

    Showcase your education and qualifications

    Be sure to include both your formal education and any applicable training or certifications. This section reinforces your professional qualifications, especially if they relate to administration.

    Start the education section by listing your most recent or highest level of education, then proceed in reverse chronological order. This format allows employers to identify your most recent qualifications quickly.

    Here’s what to include in your education section:

    • Degree or qualification 
    • Institution name
    • Dates attended (month and year)
    • Key achievements, relevant courses, or projects (if applicable)

    Example of education for an executive assistant

    BA in Business Administration, University of London
    September 2016 – June 2019

    Example of education for a finance administrator

    BSc in Accounting and Finance, University of Manchester
    September 2012 – June 2015

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